THE RESEARCH FOUNDATION OF SUNY
TAXABLE MEAL PAYMENT REQUEST & AUTHORIZATION FORM
SOCIAL SECURITY NUMBER
LAST NAME
FIRST NAME
EXPENSE DATE
DEPARTURE TIME
RETURN TIME
DESTINATION
MEAL ALLOWANCE OR REIMBURSEMENT
BREAKFAST
$
______________________
DINNER
$
______________________
TOTAL
$
______________________
__________________________________________________
EMPLOYEE'S SIGNATURE
DATE
__________________________________________________
AUTHORIZED SIGNATURE
DATE
__________________________________________________
AUTHORIZED SIGNATURE
DATE
PROJECT NO.
AWARD NO.
EFFECTIVE FROM
DATE
EFFECTIVE TO
DATE
ACTION CODE
N/A
HR INPUT: ___________________ DATE: _____/_____/_____ LD: ___________________ DATE: _____/_____/_____
ADMINISTRATIVE INFORMATION
This form is used when claiming a meal allowance payment or reimbursement for non-overnight travel. For allowable rates, refer to
the Research Foundation's Travel Policy and Addendum.
Payment will be made through the Personnel Administration System (PAS) using payroll transaction "Payroll Manual Adjustment
Transaction," PY02. (Refer to the Data Entry/Inquiry Procedures section of the Payroll Manual for an overview of PAS and a
description of the PY02 transaction.)
The employee must have an active appointment to the category and account from which the payment will be made. The effective
from and to dates must be within the employee's appointment period and can be any dates within the current or a prior pay period. A
general journal entry can be done to transfer funds for payments made to an employee which should have been paid from an account
other than the one to which the person is appointed.
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F233-1091