FORM SFA-
19
SPONSORED FUNDS
ADMINISTRATION
DIVISION OF RESEARCH
State University of New York at Binghamton
INSTRUCTIONS
FOR COMPLETION OF
USER APPOINTMENT FORM
The user should first check mark the filed at the top of the form that applies. An explanation of the fields is
provided below.
NEW Check this field to have a new user set up. You will need to
complete all of the fields listed as per below.
CHANGE Check this field to request to have a change made to an already
existing user's record. Examples of changes would be to remove or
add specific project, awards or tasks from a user's record. You will
need to complete the Name field and any other fields affected by
the change with a "form" and "to" indicator.
DATE OF
TERMINATION
Enter the Date of Termination to indicate that an employee
permanently left the campus and is no longer working for RF or
SUNY. If a user's Oracle access is to be removed and employee
will remain active, you can put N/A in this field and in the comments
section note to end date Oracle Access. You will need to complete
the Name field and Effective Date fields.
Complete applicable sections (new user request must complete all).
Name Users full name and middle initial.
Campus Location Name of the requesting campus (alpha description i.e. Central Office).
Department The name of the department where the user works.
Phone The user's work phone number.
E-mail Address The user's e-mail address.
PIAI Responsibilities List the responsibilities that you want the user to have access.
Copy Existing User Copy from the User (and Copy button) if the user being
Access change or entered is like an existing user you can use the copy
from user function to enter the username and click the button to
copy that users security into the fields above. It will add to
any security already present and records can be altered or
deleted as needed.
Security Type This is the access level list of values (Award, Project, Task, Key Member
or Organization)
PO Box 6000, Binghamton, NY, 13902-6000. Ph: 607-777- 4905 FORM SFA
19 Revised 6/07/04
Task Project Value Task Project Value project number for the task in the "Security Value" field.
Security Value Security Value Value that relates to the Secure Type chosen. This is
The actual Department, Award#, Task#, Project# or Key Member name.
Access Labor These options control the access for the user to salary detail
Costing records for awards with the type of RF Funded or Corporate Funded. If
the options are selected, it means this user can see salary details.
A to B Renewal A to B Renewal This checkbox is used to identify Awards, Projects or Tasks
that user has access to now and should have access to the "new" award,
project or task if the "RF: Transfer Labor Schedule for Renewal Awards"
process is run.
3.
The user must sign the form. The user's signature on this form is acknowledgement that he or she
will safeguard the system assets assigned to them and prevent unauthorized user of The
Research Foundation computer system.
4.
The supervisor must sign the form. The supervisor's signature on the form is authorization to add the
user to the computer system and confirmation that the user requires access to The Research Foundation's
computer system to perform job duties. The supervisor will notify the campus security contact of user
termination or transfer.
5.
Submit the form to the campus security contact for review, accuracy check and approval.
6.
The campus security contact must sign the form and submit the request to Central Office Customer
Services.
7.
The form is then forwarded to the Central Office Security Administration Group for review of
completeness and processing.
8.
Central Office Security Administration Group (COSAG) must sign the form verifying completion.
PO Box 6000, Binghamton, NY, 13902-6000. Ph: 607-777- 4905 FORM SFA
19 Revised 6/07/04
FORM SFA -
19
SPONSORED FUNDS
ADMINISTRATION
DIVISION OF RESEARCH
State University of New York at Binghamton
USER APPOINTMENT FORM
NEW ___________ CHANGE___________
DATE OF TERMINATION ______________
Complete this form to request that a new user be added to the system or if a change has occurred. The user should
complete the fields listed below on the form and sign
Name (Last, First) :
SSN : - - Campus Location: 020 Binghamton
Title: _____________________________________________________________________________
Phone: _____________________________________________________________________________
Email Address: ______________________________________________________________________
Department: ________________________________________________________________________
Responsibility Name:
Effective Dates (Start and End Date if Applicable):
Grants Use Only Access Labor Costing: (RF Funded and/or Corporate Funded) circle one or both
Security Level: (Name of Department, Principle Investigator or Award, Project, Task)
RUSAM Location Code:
__________________________________
_______________________
User Signature
Date
The user's signature on the form is acknowledgement that he or she will safeguard the system assets assigned to
them and prevent unauthorized use of The Research Foundation computer system.
__________________________________
_______________________
Supervisor
Signature
Date
Supervisor must sign the form. The supervisor's signature on this form is authorization to add the user to the
computer system and confirmation that the user requires access to The Research Foundation's computer system to
perform job duties. The supervisor will notify the campus security contact of user termination or transfer.
__________________________________
________________________
Campus Security Contact Signature
Date
Central Office Security Administration Use Only:
User ID: _________________________ Date Completed: ___________________
___________________________________
Ticket
#:
__________________________
COSAG Signature
PO Box 6000, Binghamton, NY, 13902-6000. Ph: (607) 777-6752. FORM SFA
19
Revised
6/07/04
Document Outline